The majority of people in the construction industry would agree to the problems stated in the assessment in the previous post
We all know that the best practices only work in the best working scenarios. But there are speed breakers some of which are avoidable and others are unavoidable.
We are trying to help you with these solutions and tips for the common problems shared by the stakeholders in the interviews.
Good Communication is a vital supplement for building high-performing teams. Communication in the lifecycle of a construction project comes in different ways. Open communication fosters new ideas, find solutions, and also creates feedback loops. We all know and have always experienced that delays in ineffective communication have always led to delays and imperative losses. Communication can happen through meetings, emails, messages. Transparent communication between various stakeholders is half the battle won against the future roadblocks in the project. The sooner the challenges are addressed and discussed, the sooner they can be put behind us and we can move forward as a team.
QuickSO promotes a communication plan with specified mediums of communication, keeping it strictly task-oriented which leads to a perfect actionable plan. Specify a platform for open discussions and making all stakeholders available for the team.
Building materials account for 60-70% of the direct cost of any construction project, the remaining 30-40% being the labor cost. Effective material management is when you have the right quality material available at the right time at the right cost in the right quantity. It also includes building a good supplier and customer relationship, harmony, and good coordination between all the employees of material management departments.
QuickSO helps you create an inventory plan and schedule which keeps you updated on what material is needed when completely synchronized with the Project schedule.
The complexity levels of any construction projects increase as the project progresses, so it’s important to lay out a plan, as to each stakeholder’s roles and responsibilities at the very beginning of the project. Any project will reap the benefits of effective coordination in the form of fewer fragments, in-time project completion, and in- budget.
QuickSO suggests using the simple RACI matrix of assigning roles and responsibilities for better co-ordination. Define who is responsible, who is accountable, who is consulted, and the one who is informed in the Project schedule.
Building a clear path around the scope of work and documenting the project requirements are the first steps to a smoother project later. A detailed scope of work mentions all the features, functions, and tasks with a proper schedule and budget details which are to be followed too very strictly.
QuickSO promises a tip that by preparing and following a crystal clear plan for all the stakeholders and their requirements specified with details like phases and tasks, milestones, roles and responsibilities help the project scope out of hand which directly pinch the budget and timeline.
There are so many companies who always try to prepare a great project plan but midway lose the track of it and lose the schedules. The time when we realize the loss there is no turning back. Monitor, track, and examine as early as you can, that way you manage to find solutions to get back on track with the project plan.
QuickSO urges, by making the plan only half a battle is won, the remaining half is won by monitoring it through project reports, through timely checks on the progress, to iterating more on solutions and actions that help in getting on track as early as you can.
Risks are unavoidable in any given projects but when managed in the right time and right way, the damage is minimal. It is usually with experience of each project one can identify the risks at an earlier phase. One can try and include it in the project plan so that it is already discussed and mitigated.
QuickSO tip is to use a risk assessment matrix, evaluating the severity of the risk likelihood of any risk to its impact on the project plan.
A construction project is recognized for the highest fragments and thus the lowest efficiency.
A solid framework through a clear project plan can be used for keeping all the stakeholders on the same page. The process of managing dependencies among activities and linking together different parts to accomplish a collective set of tasks.
QuickSO suggests binding all collaborations through a project plan mentioning the dependencies of tasks on other related tasks, informing them about it, creating a strong loop amongst the tasks, and the people associated with it.
A strong team with a clear vision, a clear communication channel, and mediums, and a clear plan of action for each member of the team. With every task of the project plan mentioning responsibilities associated with it makes the plan more clear and actionable. An actionable plan then makes people follow it easily.
QuickSO promotes a communication plan and helps you create a loop for how and when the information will be shared, who’s responsible, keeping everyone informed and updated.
It is always better to spend more time iterating on the project plan, as clear as possible with details around the project management triangle – time, scope, and budget. As discussed earlier making a good project plan is winning half the battle. As many details about the teams, their roles, and responsibilities, their dependencies, time schedules, dividing the whole project into phases and milestones will help make a winning project plan.
QuickSO urges you to make an initial plan and timeline and overlap it with the actual timeline for you to understand and mark the tasks that require attention and planning quickly.
The last one though but the most important is to learn from your projects. To examine and grow by iterating with the teams to what benefited for a great completion and what were the learning lessons for the next project. With every project experience, you would realize what works best for you and your company. It is also a sign of good leadership to discuss with the team about the process, find solutions to issues that popped, and unleash the power to make other projects better for everyone.
QuickSO suggests making notes on the ideas and solutions of the Post project review as key learnings for the team and company. It is better to look back and then jump to the next one.
for the team and company. It is better to look back and then jump to the next one.